Check and Note All Participating Agencies. Creative Communications Sales & Rentals Inc. The facility offers wireless internet services through the Arizona State University Wi-Fi network. Due to liability issues, individuals representing ASU through university functions must ensure that all risk management concerns are addressed by securing approved catering services. MECA (Meeting, Event Coordinators and Associates) serves as the official professional staff and faculty organization that communicates necessary event resources and knowledge, and facilitates opportunities to assist self-identified event professionals at Arizona State University. Undergraduate degree programs. Email the ASU Catering office for more information or to request catering services. Inside the ASU Collaboratory on Central The other way to get connected with MECA is to attend the monthly meetings. As an approved Food Provider Company, you shall submit an administrative fee of eight (8) percent of the cost of services for every catering event on Arizona State University campuses. To become an approved vendor, please complete the Vendor Application . Event Rents LLC For other ASU Venues, a Food Exception Request Form may be required when using a business from this list. Contracting with SunMart vendorsfor web development is preferred because pricing is generally better. Learn more about cookies on ASU websites in our Privacy Statement. Manufacturers of any products and providers of any services using or in connection with any ASU logos and trademarksmustbe licensed by ASU. A $150 clean-up fee will be assessed to any users if trash is not placed in provided in-room trash bins, and/or spills, or other related messes are found. ASU Catering Services provides a variety of delicious and convenient event menus for student activities and conferences. Food may also be purchased at any of the dining venues in the MU or ordered from Domino's Pizza (Vista Del Sol location at 480-968-5555) for events held within the building. The Food Permit, through Nole Central, is reviewed by the Department of Environmental Health and Safety (EH&S) staff. Organizations are responsible for making their own catering arrangements. Staffing charges (up to $25/hour) may be assessed to those who do not adhere to the agreement, as well asup to a $100 fee for no call/no show bookings. The Concho Room can suit most audio-visual needs with its in-house equipment. Global Management, Thunderbird School of. ASU funds may not be spent to purchase food from businesses not contracted with ASU or on the Approved Food Providers List. At the top, click or tap the ASURITE sign-in button in maroon. 4. Email Donal Mooreor call586-337-6500. The following information must appear on your invoice: ASUs standard payment terms are net 30 days. Vendors must be ASU approved. Tables. Verify you have received a confirmation email with the correct information. II. at the Westward Ho. SunMart- List of University contracted and preferred vendors; Temporary Food Establishment Permit; General information. Alcohol. Complete and valid ASU purchase order number. Submitting your companys information provides the following: Formal solicitations are published on the Commodities, Services and Facilities Bid Board. We are happy to share information and updates with the MECA community on behalf of ASU-approved vendors. Refer to the Enterprise Brand and Marketing Guide for more information on vendors, licensing, logos and marks. Approved Vendor Process. Delivery and pick-up times must fall within scheduled event hours or an after-hours fee will be assessed. If the purchase is for more than $100,000, Purchasing must send out for bid to get better pricing. Email Jolene Donnelly or call480-318-4571. These requirements include not just their ability to meet graphic standards but also their compliance with ethical and socially responsible business practices, including environmental stewardship and the Fair Labor Association Code of Conduct. Email Oscar Aguilar or call 480-874-3470 ext. You should obtain all necessary approvals as required in policy AD26 before contacting a caterer or food and beverage provider. Receive information from the Office of University Events and Protocol, including monthly meeting invitations, Stay up-to-date on the latest ASU event-related information, Share event resources (like easels, dcor, clipboards, etc. A food vendor may apply for permission to service UT Arlington at any time. Old Main, University Club, Gammage and Athletic facilities have contracts with food providers that must be used in their facilities. For other ASU Venues, a Food Exception Request Form may be required when using a business from this list. Developing a network of event professionals on and off campus to create personal and professional growth. By continuing to use this site, you are giving us your consent to do this. ASU departments and registered student organizations must use authorized catering services for on-campus events. RSOs wanting to have a bake sale will need to purchase commercially produced baked goods or work with an approved University food vendor to provide baked goods. We are committed to making environmentally and socially responsible decisions in all aspects of our special events and catering services. ), Ask for help, recommendations and event vendor contact information, To join an ASU MECA Slack workspace, go to. Click here for an interactive PDF Parking Map. Undergraduate degree programs. Helps adherence to the ASU Purchasing contract for all shirts and embroidery. ASU websites use cookies to enhance user experience, analyze site usage, and assist with outreach and enrollment. Suppliers interested in receiving notifications about upcoming sourcing opportunities should provide company profile information in the new portal, including product and service categories offered. Due to liability issues, individuals representing ASU through university functions must ensure that all risk management concerns are addressed by securing approved catering services. Organization or department is responsible for food preparation and service. ASU staff may use Procurebot to ask a procurement question. . All food and/or beverage for an Arizona State University (ASU) event must be provided by an university-contracted food service provider or by a pre-approved outside food vendor. Email the ASU Catering office for more information or to request catering services. Please review the list of ASU approved catering vendors. Off campus catering vendor. Catering services Tent and event rentals Interdisciplinary Arts and Sciences, New College of. ASUEnvironmental Health and Safety requests Special Events Registrations be completed no later than 10 days prior. 5. The event is for guests that are not considered internal members of your department or organization unless they are invited to provide training or expertise in an area critical to the event, The event takes place in a location that is accessible to the public or the greater University community even if not the attended audience, Special Menu items that cannot be provided by ASU Catering, Giveaways of food/beverage items at your event. MECA achieves this by: Anyone at the university is welcome to join MECA. It does not include tax or delivery fee. 2) ASU-affiliates must remove trash from the building to the dumpster on the north side of the building (exceptions for after-hours events). Individuals and groups are encouraged to use the Food Exception Request Form listed below for immediate needs. Graduate degree programs. ASU reserves the right to deny permission for facility usage if the requesting organization and/or event has needs that exceed the ability to execute without impacting Westward Ho residents and/or neighbors. Bake sales which include homemade food will not be allowed. Creative production services (design, writing, photography). Videography and/or animation motion graphics. Please work with your caterer to ensure timely pickup. Please see guidelines for details. Public Service and ATemporary Food Establishment Permit must be completed when a group hires a caterer for an event which is open to the general public by invitation or advertisement. A Mobile food establishment is any movable restaurant, truck, van, trailer, cart, bicycle, watercraft . ASU departments and registered student organizations must use authorized catering services for on-campus events. ASU approved food trucks, or other sources will be providing the food. Report an accessibility VENDOR POLICY STATEMENT Vendor will have the option of providing food, snacks and non-alcoholic beverages. Invitations for the meetings are sent to those who are part of the MECA Slack workspace. The space is equipped with a high-lumen LCD projector, in-house audio with both lavalier and handheld standard microphones. Arizona Historical Museum480-929-9499[emailprotected], Arizona Science Center602-716-2000[emailprotected], Commemorative Air Force Airbase Arizona480-924-1940, Desert Botanical Garden480-941-1225[emailprotected], Eisendrath Center for Water Conservation480-858-2202, Taliesin West480-860-2700[emailprotected], Hackett House95 W. 5th St, Tempe, Arizona, 85281480-326-9055Rental Manager, Hattan Hall34 E. 7th St, Tempe, Arizona, 85281480-858-2300, Monterras Private Rooms and huge Lawn480-502-0815[emailprotected], Rustlers Rooste602-431-6474[emailprotected], Stonebridge ManorFormer Private Homes480-641-3131, Wrigley Mansion Former Private Homes602-955-4079, Corona Ranch602-237-3353[emailprotected], Fort McDowell Adventures480-816-6465[emailprotected], Saguaro Lake Guest Ranch480-984-2194[emailprotected], Crackerjack16001 N. Scottsdale Blvd, Scottsdale, AZ 85254480-998-2800[emailprotected], Dave and Busters2000 E. Rio Salado Pkway, Tempe, AZ 85281480-281-8506, Fat CatsMesa/Gilbert4321 E. Baseline Rd. View more information about planning events at ASU. Approved requests will be notified via a calendar (Outlook) invite and unapproved requests will be notified by email. In the pop-up window, click the Join and Launch Slack button. Phone: 480-965-3406 Fax: 480-965-5834 E-mail: mureservations@asu.edu. 1. Requests will be scheduled in the order in which they were received and based upon availability. Restrictions vary by site - please contact a Change Agent for additional information. Sourcing opportunities AZ Bounce Around Inc. Discuss vendor requests with your units lead communicator so they are kept aware. Use of temporary structures, e.g., tents. ASU departments and registered student organizations must use authorized catering services for on-campus events. Please contact Enrique Zaldivar at Enrique.Zaldivar@asu.eduto request an appointment or to share questions or concerns. Learn more about print acquisition at ASU. Important notes: Rather than use a vendor under the Cooperative Purchasing Agreements, ASU prefers to get the vendor covered under its own RFP (if time allows). By continuing to use this site, you are giving us your consent to do this. If an event is hiring a third-party vendor to supply or assist with any of the above Safety & Risk concerns, provide the names and contact info for those vendors. If you have questions regarding the application, please email MUreservations@asu.edu. Food Permit is an online document that is a part of Campus Event Services' Event Proposal (EP). Aladdin full service catering. Dignitaries or international guests as participantsuse of campus grounds. Arizona State University departments and registered student organizations must use authorized catering service for on-campus events. This also applies to departments and student organizations that contract with other companies to produce goods or buy items for resale or for promotional use such as giveaways. Room 182, Mail Code: 0901 ASU reserves the right to deny permission for facility usage and to cancel and/or move an event in the case of an emergency. Pay an invoice: Your event cannot take place without an approved Food Exception Request which must be displayed at the event. (Accessible by the east entrance of the building, on Central Avenue) 2. A valid copy of the business license. Food Policy for Clubs/Organizations. Entertainment Solutions Inc. Phoenix, Arizona 85004, Enrique Zaldivar@asu.edu Health Solutions, College of. Food Vendors must submit an Application, agree to the Terms and Conditions, and submit all requested information to University Center Operations. We are committed to making environmentally and socially responsible decisions in all aspects of our special events and catering services. If you submitted the web form that was available previously, please resubmit your information in this new portal. Spartan Shops offers delicious, fresh foods, creative menus, and friendly, professional service. Businesses and individuals selected by ASU providing goods or services must submit their registration through Workdays supplier registration portal. Approved Vendors . Establishing connections to reputable external vendors and resources. Click the View Details button. University policy is to pay for goods after receipt unless ASU makes a prior contractual arrangement. Participants include: The same steps apply: Departments may request quotes from these vendors, per ASU's terms and conditions and with pricing per the referenced contract. Email David Forman or call 602-505-7293. High attendance, generally greater than 40 people, excluding classes. It is the responsibility of the meeting organizer to notify the Concho Room staff of cancellations by email at Enrique.Zaldivar@asu.edu. The requestor is responsible for making arrangements with ASU parking services. Check availability by emailing Enrique Zaldivar at ezaldiva@asu.edu. Suppliers should check the ASU Bid Board often, as changes may occur daily. It does not matter if the food is sold or given away, you must have an approval. Approved licensed retailers will be added weekly. Individuals receiving payments for the following must submit their registration through the registration links: If you have received a request to complete a registration, please review the instructions below: Suppliers and other non-ASU staff may email to ask procurement questions. Following are methods of procuring approved means of serving food for events held on ASU owned, managed or leased property. A meeting organizer may request a roomholdfor up to 24 hours. 113. For more information or to request catering services please contact the ASU Catering office by phone at 480-965-6508, e-mail or visit the catering sales office located on the main level of the Memorial Union by the information desk. When booking the room please confirm any audio-visual or technological needs. Affiliates within the Watts College may sign a "Trusted User Agreement" to use the room at no charge. Business, W. P. Carey School of. Non-ASU affiliate organizations, and for those organizations paying fees to use the Concho Room, are not required to re-set the room post-event. Email Andrew Lang or call 480-593-9998. If the purchase is for more than $50,000, Purchasing will require justification for why the vendor is being used, as opposed to a vendor covered under ASU's RFP. The ASU Approved Food Providers List is currently under review. Email the Office of University Events & Protocol if you have questions about the process or special events at ASU. The ASU Approved Food Providers List is currently under review. ASU staff may use Procurebot to ask a procurement question. Name and department of the individual placing the order not the buyer. Equipment maintenance management Facilities and property management Floor coverings Furnishing services Maintenance supplies Suppliers not providing goods or services. The Concho Room is located at the Downtown Campus inside the ASU Collaboratory on Central, on the ground floor of the historic Westward Ho and is available to rent for special events. It is recommended that departments utilize thePrint and Imaging Labfor all their print projects. About Reservations Fee Structure Catering Terms of Use To streamline the procedure, you can make use of ASU preapproved web development vendors (PDF, 57 KB). The Decidedly Green offers a seasonal menu and local food options. If an ASU department or registered student organization expects to receive food donations or require a special menu item that cannot be provided by ASU Catering or from the Approved Food Providers list (per vendor evaluation), a Food Exception Request must be submitted to: ASU Memorial Union Event and Meeting Services ASU affiliates may be assessed up to a $100 fee for no call/no show bookings. This list does not apply to buildings with exclusive food contracts including: the Memorial Union, Student Pavilion, Old Main, University Club and Athletics Facilities. Organizations are required to notify Concho Room Staff of all delivery and pick-up times. I. The maximum capacity is 200 individuals; 100 in theater-style seating (chairs, no tables); or 70 in classroom-style seating (chairs with tables in rows). 2018 YEARLY VENDOR PERMIT RULES See also "Regulations for the Use of Camden County Parks and Park Land". Companies that are contracted with ASU are also required to sign the ASU anti-sweatshop code of conduct for trademark licensees. Non-ASU organizations or groups are prohibited from selling services or commodities unless under agreement or contract with the university. Please see guidelines for details. For a more extensive list of vendors contact the Tourism Offices located in Tempe, Phoenix or Scottsdale. Services include charges for food, rental fees and service fees. The Decidedly Green offers a seasonal menu and local food options. Taping, nailing or tacking items on walls or on premises are prohibited. ASU Catering must be used for food and/or beverage service for an event hosted in the MU andStudent Pavilion. Email Michael Marx or call 602-437-9300. As part of RFP contract #202101,the following awarded licensed apparel universitywide contractors are available to provide you with quotes, samples, artwork, availability and deliveryfor water-based ink T-shirts and polo-styled embroidered shirt apparel: ASU's licensing agent,IMG College Licensing, connects the university to a wide variety of manufacturers with a listing of them on their website. It is the responsibility of the requestor to meet all deliveries (catering, materials, etc.). Bright Event Rentals LLC dba Classic Party Rentals LLC A signed Food Exception form must be approved by ASU . Approved_Food_Provider_List.pdf (asu.edu) Starting January 18th it is mandatory the flyer/advertisement used to promote an event be attached to all purchase requests. Downtown Phoenix Campus, Email: A copy of the invoice(s) must accompany your check payment. Report an accessibility Degree-granting programs. Our commitment to excellence, attention to detail, knowledgeable and friendly staff, exceptional food selection and affordable prices make each event special in its own way. ASU offers several caterers and other rental services for your event-planning needs, from small events to festivals. Vendor Insurance. It is within walking distance of light rail stations. Digital Signage. 149. Club Fundraisers and Grants. View more informationabout ASUs Trademark Management. By answering a few questions, the Risk Management and ASU PD teams can assist you . ezaldiva@asu.edu. ASU Affiliates within the Watts College may sign a"Trusted User Agreement"to use the space at no charge. Approved Bus Companies for Travel. Once you complete the form, your information will be distributed through electronic workflow to the proper departments to assist you with any event safety or protocol measures. Dive a bit deeper into their Quality Assurance Program. Email Mike Estrada or call 480-663-3911. Please forward Food Exception Request a minimum of 14 days prior to the event date. Said items shall be limited to those dispensed through an approved portable vending unit from an approved vending location. Email Pat McCarty or call 602-722-5984. YES NO If your event is not sponsored by an ASU affiliate, the Facilitator must also submit (no later than 14 days prior to the event) an APPLICATION FOR TEMPORARY FOOD ESTABLISHMENT PERMIT eoss.asu.edu/health/resources/foodsafety Name of Event * Date (s) of Event * Event Coordinator (s) * Coordinators Phone #'s * Email Address (print clearly) * Food and beverages are allowed in the Concho Room through ASU-approved vendors. For a more extensive list of vendors contact the Tourism Offices located in Tempe, Phoenix or Scottsdale. Email Jenna Alton or call 480-874-3470 ext. Refer to the Supplier Registration instructions if you have received a request to complete a supplier registration. Arizona State University, Purchasing and Business Services. Community Solutions. In-house audio-visual equipment includes: ASU does not validate or provide parking for event attendees. ASU-affiliates only: It is the responsibility of any ASU-affiliate organization to complete an ASU Special Events Registration form online in advance of the event, as well as pay any associated fees or permit costs. When ordering products with an ASU mark, name, or logo (for internal or external use) please refer to the approved licensee list. Catering Services Agreement. Your unit can obtain an estimate and contract with any of these firms without conducting a formal solicitation acquiring competitive bids is not necessary. Reserving Space on Campus. Using approved ASU vendors and preferred suppliers, Learn more about print acquisition at ASU. Mesa, AZ85206800-830-5222, Courtyard by Marriott Mesa Gateway6907 E Ray Road, Mesa, AZ85212480-351-7088, DoubleTree by Hilton Hotel Phoenix Gilbert1800 South SanTan Village Parkway, Gilbert,AZ,85295480-809-4100, Four Points by Sheratonat Phoenix Mesa Gateway Airport6850 E Williams Field Rd, Mesa, AZ 85212480-579-2100e-mail, Hyatt Place Phoenix/Gilbert3275 S. Market St, Gilbert, AZ 85297480-899-5900, La Quinta Inn & Suites Mesa Superstition Springs6530 E. Superstition Springs Blvd, Mesa, AZ 85206480-654-1970, Request photography or video services from Fulton Communications, Tim Trumble Photography Former University Photographer602-316-3699, Fort McDowell Adventures also venue rental480-816-6465, Cave Creek Outfitters480-471-4635[emailprotected], Turf Paradise602-942-1101[emailprotected], Westworld Paintball Adventures602.447.8200, Sound Lighting FX602-722-0783[emailprotected], AZ Bounce Pro623-236-9591[emailprotected], Fun Services480-967-7129[emailprotected], Mardi Gras Costume Rental480-948-4030[emailprotected], Courtesy Coin623-516-0544[emailprotected], Special Event Linens602-353-8755[emailprotected], Southwick Linens480-699-8891[emailprotected], National Exposition Services602-252-2600[emailprotected], Creative Communications602-955-8405[emailprotected]. Businesses interested in providing food for events on the ASU campuses must be on the Approved Food Providers List. Please review theProcurement Quick Reference Guideand contactPurchasing and Business Services. Our team will review your account and send you an email notifying you when you can start downloading from the Brand Library. Club Finances. First Choice Awards & Promotional Products, DoubleTree by Hilton Hotel Phoenix Gilbert, La Quinta Inn & Suites Mesa Superstition Springs. Virtual Recognized Student Organization Guide Spring 2022. 618 North Central Avenue #100 Gear; 1st Place Spiritwear. Organizations and departments seeking to provide food/beverage in a venue that does not have an exclusive contract must submit a Food Exception Request. ASU Catering Services provides a variety of delicious and convenient event menus for student activities and conferences. Information regarding catering services at the other ASU campuses (Downtown, Polytechnic, West) can visit ASU Catering. Please note that failure to complete the online form may result in event cancellation due to a lack of necessary permits or mandatory security requirements. Clear communication with leads will prevent confusion and help reduce the time for any approvals required. For more information, contact Event Mangement at (515) 294-1437, located at 3630 Memorial Union. It is highly suggested for first-time users to schedule a walk-through prior to their event. Below are additional ideas, these vendors are not recommended above other vendors available in the area. All Baked goods will need to be individually pre-packaged via commercial methods or by the approved food vendor. However, if a vendor is not available under ASUs contract of RFP 081605 and the purchase total is under $50,000, departments also can look outside ASUs contract for a vendor under the Cooperative Purchasing Agreements. Recognition Paperwork and Important Student Org Documents. problem, Email the Office of University Events & Protocol, View more information about planning events at ASU. Learn more about cookies on ASU websites in our Privacy Statement. Food is allowed if the group cleans up completely after themselves. Alcohol is not permitted with approval of the Dean's office. Pride Group Events Coordinator ASU representatives will review the request for final approval. Use of bubble machines, fog machines, confetti cannons and glitter cannons is prohibited. If you would like us to share information with the group, please contact us and we will follow up with you. All items embellished with marks of Arizona State University whether for resale or internal consumption are subject to royalties. Email the ASU Catering office for more information or to request catering services. 117. Check out UTOs Slack at ASU website to get Slack 101 and downloading instructions. Create and manage unlimited users and employee roles. To streamline the procedure, you can make use of ASU preapproved web development vendors (PDF, 57 KB). Once the department reaches an agreement on pricing and scope of work, they should create the RX and send the supporting documentation (quote, RX and statement of work) to ASU Purchasing for order creation. In an effort to help streamline the ability to contract with suppliers that provide any or all of the following services, Purchasing and Business Services issued RFP 322204 and awarded contracts to suppliers for: The awarded vendors are contractually required to complete annual brand training, follow all ASU brand standards and provide regular reports of the work they are doing on behalf of the university. If it is non-event purchase request (meetings/forums) you will need to provide an agenda. Goods/Services will be considered received when they have been accepted as usable by the end user. The purchase order will direct the supplier where to send the invoice. Regardless of this requirement, use of University Catering Services " Catering at Penn State ", is preferred and encouraged. Aramark (Sun Devil Dining) Please allow 1-2 business days for processing all reservation requests. 1) Trash: removed and placed in provided trash receptacles. Email Toni Jones or call 480-633-1200. Make sure you/ASU has an updated insurance certificate for any of the vendors on this list before you use them. The Fulton Engineering Deans office events team has linens and dcor items available for loan to others in Engineering. Departments can contract with SunMart vendors, without the usual justification forms. Automobile insurance. ASU reserves the right to pay within 30 days. Cleaning, damage and laundry charges (for use of linens) remain as necessary. 3. Departments may request quotes from these vendors, following the terms and conditions of ASU's RFP 081605. Availability of space is not guaranteed until a confirmation has been issued. Sending out for RFPs, selecting, and getting approval for outside web development contractors can be a long and involved process. Ability to review and act on ASU notifications and communications. (If being used after-hours. The Approved Food Providers List is no longer available. The Print and Imaging Lab, ASU's in-house print facility, offers on-demand high-quality color printing, variable printing, large format printing such as posters, tradeshow graphics, student and faculty projects, and promotional product printing such as metal name tags, wood photo plaques, awards, mugs, photo panels, mouse pads and much more. Reservations include access to a variety of tables and chairs that may be customized into your choice of configuration. Student Organization Recognition Process. Once a department reaches an agreement on pricing and scope of work, they should create the RX and send the supporting documentation (quote, RX and statement of work) to ASU Purchasing for order creation. Certain ASU buildings and structures across ASU campuses have exclusive food contracts. Verify and update your companys contact information. Events held in the University Center Building and Verde Dining Pavilion ASU Catering must be used for food and/or beverage service for an event hosted in UCB and VDP. Here is the link to thepreferred vendors through ASU purchasing. Requires producers to adhere to ASUs Code of Conduct that demands companies refrain from abusive labor practices and production that degrades the environment. ), 7) Door: Concho Room door closed upon exit. FOOD EXCEPTIONS MUST BE APPROVED IN WRITING AND DISPLAYED AT THE EVENT, If your event is not sponsored by an ASU affiliate, the Facilitator must also submit (no later than 14 days prior to the event) an Itemized description of the material ordered and shipped, including the date. Fountain Hills Water & Ice ASUCateringDowntown@aramark.com All About Balloons602-234-3313[emailprotected], Bubbles of Joy480-966-3133[emailprotected], Campus Flowers480-968-0389[emailprotected], Arizona Iceman602-470-1010[emailprotected], Fumar Cigars623-549-4020[emailprotected], Ray the D.J.480-921-9665[emailprotected], Applause Productions Entertainment480-951-8393[emailprotected], Encore Creative480-736-2800[emailprotected], Firework Productions480-948-0090[emailprotected], Corporate Trx602-788-9400e-mail:[emailprotected], Angelito Agcaoili(Guitarist, classically trained, can play anything)480-858-0262[emailprotected], David Ice Harpist623-846-2406[emailprotected], Gary Sprague(Guitarist, country)480-488-8281[emailprotected], Ken Willis AirZona Band(SW, variety)623-465-0089[emailprotected], Phoenix Boys Choir602-264-5328[emailprotected], William Eaton(Electric Harp and Guitar Group, SW)480-968-1233[emailprotected], Anton Sports602- 731- 3144[emailprotected], Artcraft, Inc.602-482-2685[emailprotected], Brown and BigelowLucinda McNeil602-265-5229, Williams & AssociatesChip Headman480-829-9220, BC Graphics, Inc.Barry Hoffman480.831.1544, Arizona Gifts602-441-5611[emailprotected], First Choice Awards & Promotional Products602-606-2590[emailprotected], Anthony Travel ASUis the contract negotiators at ASU for hotel bookings480-739-9145email, AC Hotel100 East Rio Salado, Tempe, AZ 85281480-642-6140, Aloft951 East Playa Del Norte Drive, Tempe, AZ 85281480-621-3300e-mail, Best Western Inn of Tempe670 North Scottsdale Road, Tempe, AZ 85281480-784-2233e-mail, Canopy108 E. University Drive, Tempe, AZ 85281602-612-7887, Comfort Suites Tempe1625 S. 52nd St., Tempe, AZ 85281480-446-9500, Doubletree by Hilton2100 South Priest Drive, Tempe, Arizona 85282480-967-1441, Embassy Suites Tempe4400 South Rural Road, Tempe, AZ 85282480-897-7444, Hilton Garden Inn Phoenix/Tempe86 S. Rockford Dr. Tempe, AZ 85281480-968-2180, Homewood Suites by Hilton66 S. Rockford Dr, Tempe, AZ 85281480-966-2780, Holiday Inn Express and Suites1031 E. Apache Blvd, Tempe, AZ 85281480-966-7202, Hyatt Place & Hyatt House601 E. 6th Street, Tempe, AZ 85281480-207-1578. Home Catering services ASU Catering Services provides a variety of delicious and convenient event menus for student activities and conferences. If the item is being imprinted with any ASU-approved logo or wordmark, then a CLC licensed vendor must be used to procure the product. ASU Purchasing and Business Services has contracted with two companies for unarmed security services. Pour Masters Inc.dba Pour Masters Bar Services problem, Refer to the Enterprise Brand and Marketing Guide, use Procurebot to ask a procurement question, provide company profile information in the new portal, are published on the Commodities, Services and Facilities Bid Board, Refer to the Supplier Registration instructions, Review the Domestic Registration instructions, Review the Foreign Registration instructions, ASU standard terms and conditions for purchase orders. Valid alcohol permits and insurance. A Food Exception Request must be submitted for the following instances: The Approved Food Providers List is no longer available. In the case of excessive damage or repairs, the sponsoring organization and/or individual will be responsible for all costs associated with cleaning, fixing, and/or repairing the facility and/or equipment. Learn more about cookies on ASU websites in our Privacy Statement. Learn more about print acquisition at ASU . Open flames and non-battery candles are prohibited. We are so excited to announce we have brand new menus: The Everyday Menu, On the Go and Student Catering! Establishing connections to reputable external vendors and resources. Facilitating event and meeting best practices for ASU. Supports ASU branding and brand standards. Volunteer Assignment Description: Check-In Assistant; Volunteer Assignment Description: Sparky Handler Businesses and organizations wishing to become approved vendors must register by submitting proper fees and paperwork to Student Unions and Centers. Sign in with your ASURITE ID located in the upper right-hand corner. The following applies to suppliers who have received an ASU request to complete this registration process to accept payment for goods and services purchased by the university. Phone: Suppliers are encouraged to check this resource regularly, as changes may occur daily. ASU students . Spartan Shops is our recommended and primary vendor to fulfill campus catering needs. By policy, ASU requires the supplier to pay all contributions, taxes and premiums under federal, state and local laws for employees engaged in work under an ASU contract. problem. ASU has contracted with the following vendors for tent and event rentals: A Company Inc.dba A Company Portable Restrooms Please review the list of ASU approved catering vendors, School of Community Resources and Development, School of Criminology and Criminal Justice, $150 - Cleaning fee (no charge for clean room), $10/Linen - Laundry fee (for use of table linens). Incomplete invoices may cause a delay in processing your payment. By continuing to use this site, you are giving us your consent to do this. We are so excited to announce we have brand new menus: The Everyday Menu, On the Go and Student Catering! ASU is a tobacco-free campus. Event insurance. If interested in becoming an approved food provider, go to this website for more information. All catering cleared. Other options include the following: Existing ASU contractual agreements and purchase order terms and conditions may override the payment terms above and will be noted on the purchase order. Updates were recently made to the Catering Policy list of approved vendors. The summary of the contracted suppliers provides contact information and the awarded services. Report an accessibility McLane Foodservice is all about innovation, integrity, and leadership. Below is the post-event checklist of items that need to be completed prior to departing. The preferred method of payment for orders is cost center and program numbers along with any work tags. If more information is needed, the appropriate office will contact you directly. No call/no shows from outside organizations will not be eligible for refunds. Guidelines for In-Person Events and Meetings. Vendors interested in contracting with ASU may request the necessary documents from Stacie Malekooti at ASU Purchasing. Aladdin "No Strings Attached" catering. SunMart Construction and facilities purchasing The construction and facilities purchasing category list ASU-preferred vendors that provide specific services, supplies or equipment to manage, maintain or furnish ASU buildings. Vendors not on the list are not allowed to cater events in the Memorial Union. In addition, you need to comply with the University insurance requirements when preparing and serving donated foods for special events. APPLICATION FOR TEMPORARY FOOD ESTABLISHMENT PERMIT If you are interested in presenting to MECA at an upcoming meeting, please contact us and you will be contacted to further discuss available opportunities. The Print and Imaging Lab also accepts purchasing cards. In addition, mobile food vendors will need to fill out the Mobile Food Vendor Protocol document. ASU offers several caterers and other rental services for your event-planning needs, from small events to festivals. Notification of sourcing opportunities based on selected commodity codes. ASU funds may not be spent to purchase food from businesses not contracted with ASU or on the Approved Food Providers List. Prior approval required. They cater for a wide range of events with options such as box lunches, simple snacks . That's it! Two percent 10, net 30: A 2% discount will be taken if ASU pays within 10 business days. All food and/or beverage for an Arizona State University (ASU) event must be provided by an university-contracted food service provider or by a pre-approved outside food vendor. ASU Catering Everyday Menu. Please note: To secure your catering request please use authorized caterers for all other catering events on University property. Failure to do so may result in a denied purchase request. ASU Purchasing will send the vendor a request to submit a proposal and have them evaluated and added to the approved list. Mobile Food Vendor Protocols - for mobile food vendors only. Contract #ASU RFP 251801 ASU faculty, staff and student workers: Go to the Brand Library. The best way to get involved is to join the MECA Slack workspace, heres why: We suggest you download Slack to your desktop for ease of use. Events Registration: ASU has a software application that supports an online event planning form that is required to schedule events with any one or more of the following attributes: This system will provide safer, well-managed events that the campus and the community can enjoy. Tempe Mission Palms Hotel60 East Fifth Street, Tempe, Arizona, 85281480-894-1400Contact: Vib Best Western511 S. Farmer Ave, Tempe, AZ 85281480-805-2070, Westin11 E. 7th Street, Tempe, AZ 85281480-968-8885, Arizona Golf Resort425 S. Power Rd, Mesa, AZ 85206480-832-3202, Best Western Legacy Inn and Suites4470 S. Power Rd, Mesa, AZ 85212480-457-8181, Country Inn & Suites6650 E. Superstition Springs Blvd. A vendor permit must accompany the Food Exception Request when supplemental caterers are authorized for on-campus events. Email Erica Gallo or call 602-232-9900 ext. Building front door closed and locked. MECA achieves this by: Creating a voice for ASU professionals to share event and meeting knowledge, resources and policies. The space has a center stage framed by the original, decorative turquoise tile floor, an integrated audiovisual system, and an art gallery with rotating featured artists. 3) Tables/Chairs: wiped down, folded and stacked in the far southwest corner of the room. For assistance from the Print and Imaging Lab please emailPrint ASUor call 480-727-1636. The system is easy to use and can be accessed as follows: After signing in, you will receive instructions for completing the form. SUBMISSION OF A FOOD EXCEPTION REQUEST IS REQUIRED 14 DAYS PRIOR TO EVENTS MEETING CRITERIA ON GUIDELINES. The event rentals category lists ASU-preferred vendors offering indoor and outdoor events services. Creating a voice for ASU professionals to share event and meeting knowledge, resources and policies. Approved Food Provider List This list does not apply to buildings with exclusive food contracts including: the Memorial Union, Student Pavilion, Old Main, University Club and Athletics Facilities. Permission to respond to sourcing opportunities. The Print and Imaging Lab is also licensed as an Internal Campus Supplier for promotional products through IMG College Licensing, more commonly known as CLC. ), ASU Collaboratory on Central at the Westward Ho Proof of insurance may be required from the host organization and/or individual for event approval. Check out the following website or call Insurance Services 480-965-7700 for guidance. Caution, when you hire services you are responsible for making sure that the companys insurance is up to date and complies with ASU requirements. Simply cancelling or deleting an approved Outlook calendar appointment does not communicate an event cancellation to the staff. SunMart Event rentals and catering The event rentals category lists ASU-preferred vendors offering indoor and outdoor events services. The meeting organizer or designee is responsible to ensure the conference room is clean. Departments can contract with SunMart vendors, without the usual justification forms. Payments and terms of ASU are Net 30 days after receipt of goods/services/or invoices - whichever is later. Providing the opportunity to participate in professional event organizations. ASU-approved vendors who produce a variety of goods and commodities will be on display at the showcase to answer questions, provide information about their services and hand out samples and other takeaway items. Due to liability issues it is imperative that individuals representing ASU through University functions ensure that all risk management concerns are addressed by securing approved catering services as outlined in the following information. University policy defines how units acquire printing services and products. Depot Deli. Access to support personnel and training materials. A unit may purchase items such as shirts, water bottles or other items from any ASU-approved supplier/vendor found in ASUs listing of contracted suppliers for the purchase of goods and services for ASU, known as SunMart. All of theASU Licenseesfound in SunMart have met the requirements for obtaining a license. ASU reserves the right to pay within 30 days. Individuals and groups are encouraged to use the Food Exception Request Form listed below for immediate needs. https://eoss.asu.edu/mu/plan_event Register as a UF Vendor. A $70 fee is due when the application is submitted to Campus Health Services at minimum for 14 days prior to the event date. Reservations may be requested as early as 12 months in advance butno later than 2 weeksprior to the event. Space is available on a first come-first served basis. Print vendors University policy defines how units acquire printing services and products. Email Kevin Koziol or call 480-663-0700. 602-496-6707. Meals from approved vendors are limited to pizzas, cold cut "sub" sandwiches, and items provided by Panda Express within the Memorial Union. Gilbert, AZ 85234480-498-3325, Jakes Unlimited1830 E. Baseline Road, Mesa AZ 85204480-500-7935e-mail: [emailprotected], Main Event8545 S. Emerald Dr, Tempe, AZ 85284480-753-1200, Stratum Laser Tag1455 S. Stapley Drive #11, Mesa, AZ 85204480-405-3250. VENDORS Apparel PrintS/Photography Team uniforms Trophies Misc. ASU reserves the right to end an event if fire code or other laws are being broken, and/or if facility conditions pose a threat to those in attendance. Indemnifies ASU against liabilities from products, and reduces risks. One percent 20, net 30: A 1% discount will be taken if ASU pays within 20 business days. Hyatt Place Phoenix/Mesa1422 West Bass Pro Drive, Mesa, AZ 85201480-969-8200Use Corporate Code 40460 to get the ASU rate when booking online. Alist of currently authorized licenseesis available for review. Facilitating event and meeting best practices for ASU. Is your event sponsored by an ASU Affiliate (student, faculty, staff, department, club, organization)? Below are additional ideas, these vendors are not recommended above other vendors available in the area. Promotional items and gifts The ASU logo and trademarks Using the approved vendor list (Sunmart) is not the same as using the approved LICENSEE list (see link below). If the Print and Imaging Lab cannot accommodate the department's needs or if they would like to use services from an external supplier, the department must submit a requisition in the FMS for the services. This field has been added as part of EWSI-202 in order to provide functionality of adding a menu attachment to the web form. ASU Catering provides a variety of delicious and convenient menu options for events within the Memorial Union & Student Pavilion. Sponsoring organizations and individuals are responsible for the conduct and actions of individuals attending events and activities, and agree to hold ASU harmless from their actions. Undergraduate degree programs. ASU must pay Arizona state sales tax except when purchasing a service or capital, or fabricated equipment explicitly used for research purposes. ASU reserves the right to deny an event outside of normal business hours. Visit Phoenix; Tempe Tourism; Experience Scottsdale; Contact University Sustainability Practices; Volunteer management. For more information or menu options please call 480-965-6508 or stop by their office located on the main level of the MU behind the Information Desk. Number 3: McLane Foodservice - From their humble beginnings as a small retail grocer in 1894 to one of the largest supply chain services leaders today. Moxy1333 S. Rural Road, Tempe, AZ 85281480-968-3451, Residence Inn Tempe510 S. Forest Avenue, Tempe, AZ 85281480-967-2300, Sheraton Mesa at Wrigleyville West860 N. Riverview, Mesa, AZ 85201480-664-1221, Sheraton Phoenix Airport1600 South 52nd Street, Tempe, AZ 85281480-967-6600, Sonesta Select Tempe Downtown601 South Ash Avenue, Tempe, AZ 85281480-966-2800e-mail. eoss.asu.edu/health/resources/foodsafety. A completedReservation Formis required to hold the reservation beyond 24 hours, to avoid cancellation. Please fully complete thereservation form. Departments must comply with theuniversitys brand standardson all print orders. Food Service (opens in new window/tab) Mobile App; MyOLSD (opens in new window/tab) PowerSchool (opens in new window/tab) . Beginning June 1, 2016, a new process for outside food vendor selection and approval was implemented. Note: Access to ASU images is restricted to ASU faculty and staff. To become an ASU approved vendor for goods and services, please visit ASU's Business and Finance website. Dear Mobile Food Vendor: If you serve food to the public, you are required by state law to have an approval from the local health department prior to operating. 5) Audio-Visual Equipment: turned off (projector, microphones, etc. Departments may request quotes from these vendors, following the terms and conditions of ASU's RFP 081605. Smoking, e-cigarettes, vape pens and any illegal drugs are prohibited in all campus facilities. Certain ASU buildings and structures across ASU campuses have exclusive food contracts. MarxProductionsInc. . RFP 081605, Web Development, Graphic Design, Audiography / Videography, and Mobile Application, is an open RFP. It is recommended that departments utilize the Print and Imaging Lab for all their print projects. Protects the reputation of ASU and its identifying marks. ASU funds may not be spent to purchase food from businesses not contracted with ASU or on the Approved Food Providers List. Events should not be advertised until an official event confirmation is received from ASU. Search for "MECA." AdScope Media LLC Vendors Here is the link to the preferred vendors through ASU purchasing. ASU websites use cookies to enhance user experience, analyze site usage, and assist with outreach and enrollment. Please call 480-965-6853 with any questions. If there is damage to the space or a surface within the space, the repair or replacements costs will be forwarded to the event host. 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